On-ground support
Registration run for you, not just software to run it with.
Conclave is the platform. For events that need a crew as well as a login, the Zebiq team takes on the registration operation itself — the set-up beforehand, the desk and the door on the day, and the reporting afterwards.
On the ground
The software, and people who show up.
Six things we take off the committee’s plate. Any of them on its own, or all of them together.
Registration desk and check-in
Our people at the desk on the day — scanning passes, handling the queue, and dealing with the delegate who is not on the list, so the door is somebody’s job rather than the committee’s.
Passes and badges on site
Printing at the desk, including the reprint for the delegate who arrives without theirs, and the walk-in who is approved on the spot.
Pre-event set-up
We build the registration form, import your list, configure approvals and templates, and have the event ready before the first invitation goes out.
Email and WhatsApp campaigns
Invitations, confirmations and the reminder series written, scheduled and monitored for you, with the WhatsApp sender set up with Meta.
Devices at the venue
Tablets and scanners brought, configured and tested against the venue network before the doors open.
After the event
Attendance and delivery reports, the exports your finance and membership teams ask for, and the audit log handed over.
How an engagement works
Before, on the day, and after.
- 01 · Before
You brief us; we set the event up
The form, the list, the approval rules, the email and WhatsApp templates and the reminder schedule, built and tested against your event before anything goes out.
- 02 · On the day
We run the desk
Our people scan passes, manage the queue, print the reprints and decide the edge cases, while you watch arrivals live on the command centre.
- 03 · After
You get the record
Attendance and delivery reports, the exports your finance and membership teams ask for, and the audit log of who did what.
Software only is also fine: the platform is self-serve, the demo is public, and the how it works page is the manual.
Next step
Tell us the city, the dates and the size
We reply from a person, not a sequence, and we will say plainly whether this fits. Useful things to include:
- Roughly when it happens, and roughly how many people.
- Whether registration is open to anyone or invitation only.
- Whether you want us at the venue on the day.
- Whether it has to run on your own infrastructure, and in which country.
Send us the details
Only your email is required — everything else just saves us a round trip.